Using an Automated Hybrid Seminar Tool to Engage Webinar Registrants +8 Tips for Success

Hybrid webinars are taking the world by storm. Virtual events are seemingly replacing in-person events gradually, paving the way for many companies to provide solutions by presenting webinars to their target audiences.

INDEX
Best Tips for a Successful Automated Hybrid Seminar
Tip # 1: Go Through the Process Prior to Recording Your Event
Tip # 2: Take Note of the Transition
Tip # 3: Create an Emergency Backup Video
Tip # 4: Don’t Join as a Webinar Attendee
Tip # 5: Always Use Headphones
Tip # 6: Make Sure Webinar Attendees Also Use Headphones
Tip # 7: Tell Webinar Registrants to Close Other Pages
Tip # 8: After Your Event, Close Your Broadcast Immediately
Host a successful virtual event today!

A hybrid webinar or hybrid event is a webinar that merges the best aspects of a webinar conference and that of a physical conference. In their most basic forms, online events of these kinds involve conducting a physical conference and likewise recording the event on video, then hosting that video through a webinar format.

There are several factors event organizers need to consider to increase webinar registration and ensure the success of hybrid events. For one, you’ll need a reliable hybrid event platform like StealthSeminar, where you can create your hybrid webinars and engage webinar registrants.

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Geoff shares eight ways to be sure you come to a profitable conclusion with your automated hybrid seminar.

 

Best Tips for a Successful Automated Hybrid Seminar

Event management is a challenge, whether an in-person event or a virtual event. You have to deal with webinar sign-ups and think of the best webinar topic. You at least need an event management software that can help ease the process.

As you pick one among the best hybrid event platforms, don’t forget to take note of the following tips so you can host automated hybrid webinars with success.

Tip # 1: Go Through the Process Prior to Recording Your Event

When you do your first hybrid webinar, make sure you go through the process of uploading a brief video of about 90-seconds long. Choose this as your automated webinar segment. Then, practice with it before recording your first webinar.

As the speaker or presenter, it’s essential to be well-prepared. This way, you won’t stumble over your words or leave out key points. You also don’t want the target audience to feel bored with what they hear from an outline because people will stop listening.

Moreover, your outline should be detailed and include time for questions. Do at least one dry run, especially if you’re using StealthSeminar or any software for the first time. See how it starts and goes online. Doing this will help ensure that everything will run smoothly on the day of the event.

Tip # 2: Take Note of the Transition

There’s a slight transition process when the stream progresses from an automated webinar to a live webinar or online event. It’s very important that you keep this transition or buffer time in mind when you choose your event management platform.

Similarly, consider adding a few seconds at the end of your automated videos to avoid any timeframe playback issues. This will also ensure smoother streaming and better connection speeds for all webinar registrants.

Tip # 3: Create an Emergency Backup Video

The idea of a perfect event is something that we all strive for. But the reality often does not live up to our expectations. And this can be especially true when it comes time for you or your company’s big hybrid event. If things go wrong with Plan A (in an ideal world), head over into “Plan B” without compromising quality.

For instance, emergency backup videos would take over if you fail to go live. StealthSeminar can automatically start the video if it doesn’t find you. This backup video shall bring your webinar to a successful conclusion and let people know the next steps they can take. As the event organizer, you can say, “Thank you for attending,” “I got your questions,” just so that you don’t leave them hanging.

Be prepared for the unexpected. Make sure your Plan B (and all way up to Z) are solid and ready when it matters most. Good webinar platforms give you the option to easily record this ending video for your attendees.

Tip # 4: Don’t Join as a Webinar Attendee

While delivering your live webinar, don’t join as a webinar attendee. This is to avoid being delayed while you’re watching. Plus, you want to prevent anything bad that might happen to your bandwidth.

Tip # 5: Always Use Headphones

When it comes to hybrid webinars, the most important thing is sound quality. No matter how interesting your presentation is, people will not pay attention if they can’t hear what you’re saying.

Most computers and laptops have built-in microphones. However, these offer low volume with an echoing effect, which makes them inadequate for use during webinars.

To conduct a successful hybrid event, use headphones. The sounds are pretty good. And since the device sits on your head, you can speak or gesture quite freely. Always remember you might get feedback and problems if you don’t use headphones while delivering your hybrid webinars. You need to avoid these.

It’s also crucial that you practice using your headphones before the webinar so you can test how loud of volume level works with your microphone.

Tip # 6: Make Sure Webinar Attendees Also Use Headphones

Your webinar attendees must also use their headphones while listening and watching. This helps ensure that you have their undivided attention during the event.

Headphones are an excellent way to cancel out distractions like dogs barking and doorbells ringing. The more noise cancellation the headphones offer, the better!

But if headphones are not available, ask webinar registrants to mute their microphone and turn off any speakers.

Tip # 7: Tell Webinar Registrants to Close Other Pages

There are times your webinar attendees may open other landing pages, and they need to close these for a while to avoid echoes and other technical problems.

Moreover, ask attendees to close all unnecessary applications running on their computers. Apps that use the microphone and camera may cause tech problems also.

Tip # 8: After Your Event, Close Your Broadcast Immediately

Always assume your broadcasting until you close your YouTube Live or Twitch. This avoids broadcasting unnecessary conversations or statements that your audience doesn’t need to know. 

But before you put an end to your event, make sure to provide a summary of everything your attendees have learned. Most importantly, discuss why it’s essential for them to take the next step – whether to join your email list, read a blog post, take up on a limited-time offer, or schedule a personal consultation.

Host a successful virtual event today!

There are several benefits that webinars can offer to your business. For anybody in the webinar industry, you need the right event strategy as well as a good webinar platform to run your next hybrid event smoothly.

Hosting a virtual event can be a great way to reach more customers, generate leads, and drive sales. However, it requires careful planning and preparation to make sure everything goes off without a hitch. For instance, you have to look into the webinar registration form, increase webinar attendance, and reach a broader audience.

Overall, it’s very crucial for any business hosting webinars to focus their efforts on keeping attendees and audience engaged as they interact with them through these recordings, meetings, and conferences online.

Whether you’re a first-time hybrid seminar host or an experienced pro, we hope these eight powerful tips will help you further improve your webinars or hybrid seminars for the success of your business.